Accommodation
Our Accommodation and Housing specialists have secured rooms at a selection of hotels surrounding the Meeting venue, with flexible terms and conditions exclusively for attendees of IAFS 2023.
This year’s Meeting falls over busy dates for the city of Sydney, with this in mind we encourage you to book early to secure your room.
Why book through the Meeting Managers?
– Specially negotiated rates and benefits
– Wi-Fi access is included for all IAFS 2023 delegates
– Additional networking opportunities by staying in the same location as other delegates
– Flexibility to change or cancel your booking at any time up to 30 working days prior to the Meeting start date
– One night’s room rate deposit is all you pay to secure your booking – no full pre-payment needed.
– Full pre-payment can still be made by contacting the Meeting Managers directly.
Accommodation Options
Novotel Darling Harbour
100 Murray Street, Pyrmont
4.5 Stars | 4 minutes walk
In the heart of Darling Harbour with sweeping views of the Sydney skyline, this hotels spacious rooms provide ample opportunity to take advantage of the stunning location. Facilities include a pool, gym, tennis court and The Ternary – a new restaurant and bar concept which is very popular. Walkway access is available to the Harbourside Shopping Centre allowing easy access to shops and restaurants.
Pyrmont View Room: $360 per room per night
Harbour View Room: $420 per room per night
Inclusions: Breakfast for 1 and Wi-Fi access
From $295
Oaks Goldsbrough Apartments Darling Harbour
243 Pyrmont Street, Darling Harbour
4.5 Stars | 12 minutes walk
Set in a grand 19th-century building, this polished hotel lies a 12 minute walk from the ICC Sydney. The modern units feature flat-screen TVs, kitchenettes or full kitchens, and living and dining areas. All also have washer/dryers. Amenities include a coffee shop, an indoor pool and a sauna, as well as exercise facilities. Breakfast can also be charged-back from Olivios Restaurant Darling Harbour.
Studio Room: $259 per room per night
One Bedroom Apartment: $279 per room per night
Two Bedroom Apartment: $439 per room per night
Inclusions: Wi-Fi access
From $295
Holiday Inn Darling Harbour
68 Harbour Street, Darling Harbour
4 Stars | 11 minutes walk
In a converted wool store in the central neighbourhood of Haymarket, this modern hotel is a 12-minute walk to ICC Sydney straight through Darling Harbour. The hotel offers Complimentary Wi-Fi access. Rooms feature flat-screen TVs plus minifridges, and tea and coffeemaking facilities. Room service is available.
Superior King/Twin Room: $255 per room per night
Inclusions: Breakfast for 1 and Wi-Fi access
From $295
Ibis Darling Harbour
70 Murray Street, Pyrmont
3.5 Stars | 3 minutes walk
Overlooking Darling Harbour and within close walking distance to ICC and Pyrmont bridge, this hotel features bright, straightforward rooms with Wi-Fi, flat-screen TVs and tea/coffee making facilities. The casual restaurant serves a buffet-style breakfast and dinner. There is also a contemporary bar/lounge with floor to ceiling windows overlooking the harbour, which is a popular choice with guests and locals.
Pyrmont View Room: $270 per room per night
Harbour View Room: $300 per room per night
Inclusions: Breakfast for 1 and Wi-Fi access
From $295
**WARNING: Reported Accommodation Scam**
We have received reported reports of unauthorised contact to IAFS 2023 participants. Please note that this appears to be an internet scam possibly directed at obtaining credit card, bank details or personal details. All official communication regarding accommodation for IAFS 2023 will come from Arinex Pty Ltd.
Please note that Business Travel Management does not represent IAFS 2023 in any way, nor have we authorised them to use the Meeting name on information they may issue. While we do not know enough about this third party’s intent, we recommend you reserve rooms with hotels listed on the Meeting website via the on-line booking site or by emailing Arinex. Please do not make any reservations through any unknown housing or travel company.
If you happen to be contacted by any other company, please contact the Meeting Managers.
Accommodation Conditions
How to Book
The Meeting Managers will forward your contact details, reservation and deposit to the hotel of your choice.
Accommodation may be booked when you complete the online registration form on the registration page of this website. Alternatively, email your requirements to the Meeting Managers who will be more than happy to assist.
Deposit
A minimum of one night deposit of the room rate is to be paid at time of booking to guarantee your reservation. Your hotel booking is unable to be confirmed until the deposit payment is received.
The balance of your hotel account for all nights booked and any incidental charges (less the deposit paid to the Meeting Managers) will be payable to the hotel at the time of check-out.
NB: Please contact the Meeting Manager if you wish to pay in full prior to arrival.
Changes to bookings
Any required changes to your booking must be requested in writing to the Meeting Managers by 30 working days prior to the Meeting start date.
Late bookings
New bookings and changes to existing bookings requested within 30 working days prior to the Meeting start date will be subject to hotel availability and rate increase. It is recommended you book early to avoid disappointment.
Flexible terms and conditions apply to amendments or cancellations made up to 30 working days prior to the Meeting. Cancellation charges will apply after Wednesday, 7 April 2021.
Cancellation charges
- A cancellation charge of one night’s accommodation rate will apply for cancelled bookings made after Wednesday, 7 April 2021.
- A cancellation charge of one night’s accommodation rate will also apply if you do not arrive on the date you are booked to check in.
- All cancellations and changes to your reservation must be made in writing to the Meeting Managers.
Reduction of stay
Should you need to reduce your stay within 30 working days of the start of the Meeting, cancellation charges may be incurred at the hotel’s discretion.
Non-arrival / no show
In the event of a non-arrival when one night deposit has been paid, your room will be held until the following morning (1100 hours) and your one night’s deposit will be retained by the hotel as a cancellation charge. In the event of a non-arrival when full pre-payment is made for the entire stay, your room will be held for each night booked and you will not be entitled to any refund.
Rates
The negotiated rates are valid up to 30 working days prior to the Meeting start date. After this, accommodation is subject to availability and rates are subject to an increase.
Rates may increase at any time without notice due to changes in government charges, taxes or levies.
As per standard hotel policies and procedures delegates will be required to provide credit card details upon check-in. This is to cover any incidental charges incurred during your stay and all remaining unpaid room nights.
The hotel will place a hold on your credit card for an amount which covers all unpaid accommodation nights reserved plus a daily amount for incidental charges. Any money still held on your credit card by the hotel once you have settled your account and checked out will be released. If you will be settling your accommodation account and incidentals by cash you will still be asked to provide your credit card for guarantee at the time of check-in.
If you will be settling your accommodation account by cash you will be asked to pre pay for your accommodation in full when you check-in plus a cash deposit to cover incidentals that may be incurred during your stay. Should you not utilise any incidentals during your stay the cash deposit, for incidentals only, will be refunded to you by the hotel upon check-out.
Please note the daily incidental charge may vary across the listed hotels.
Daily Incidental Charges
Please note the daily incidental charges the hotel will hold on your credit card may vary across the listed hotels. Should you wish to confirm the amount that will be held against your card, please enquire with your hotel during check-in.
Late Arrivals / No Shows
Please indicate when you register, or notify the Conference Managers in writing, if you will arrive at your hotel after 1800 hours. Failure to do so may result in your room being treated as a no-show and being released.
Check in / check out times
Check-in time for most hotels is 1500 hours and check-out time is 1000 hours. Should you wish to guarantee your check-in before 1500 hours, you will need to pre-book and pay for the previous night. If you wish to guarantee a late check-out you will need to book for the next night.
These additional nights can be booked at the time of making your reservation. Alternatively, if you have already made your accommodation booking, you can request the additional nights by advising the Conference Managers in writing.
If your organisation would like to make a group booking of 15 rooms or more at one of the listed hotels, please contact the Meeting Managers with your group booking requirements.
If you would like to make a group booking of 15 rooms or more at a hotel not listed above, the Meeting Managers will endeavour to secure rooms and negotiate group rates on your behalf with the hotel of your choice. With a large network of hotel contacts our accommodation specialists have the buying power to ensure all your needs are met and your booking is managed efficiently.
Contact the Meeting Managers today to secure your group booking.